LDRS35 – Call for Executive Committee Members

ROC Members and Friends –

As you may have heard by now, ROC has been selected to host LDRS35 in June of 2016! The flying days are June 8th through June 12th, 2016.
In order to try to keep the planning and coordination of a national event from impacting the club’s operations, we’d like to get our Executive Committee together so that our current BoD doesn’t have to do all the work for this event. To that end, we’re soliciting for volunteers to fill positions instead of the BoD taking all of the work.
In addition to the specific responsibilities outlined below, each coordinator should be ready to give two hours a month to a coordination telephone meeting and must be able to attend the entire LDRS launch (Weds – Sun). If you don’t want to take the lead, but are willing to help in one of the areas below, don’t hesitate to volunteer now…many hands make light work.
Here’s the specifics, to volunteer, contact me via email at allen@alumni.duke.edu:
Safety Coordinator (must be L2 Certified, CA Pyro Operator a plus):
Works with other Coordinators to ensure a safe launch. Understands the California and Tripoli safety requirements for the launch and works with the Range Coordinator to make sure that we’ve setup the range in a safe manner. Meets daily during the launch with the volunteer RSO’s to ensure that everyone knows what their job is. Final responsibility for approving “odd rocs”. Coordinates with the local authorities to make sure that they are aware of our event and completes any required notifications or coordination. Sets up the First Aid capabilities of the on-site launch including ordering necessary First Aid supplies.
Registration Coordinator:
Works with other Coordinators to register participants in the event. Works with the Website Coordinator to execute on-line registrations. Creates the “Registration Packet” for registrants including informational flyers, flyer pass, wristbands, etc… Solicits volunteers to staff the on-site registration table during the launch. Most of the work is prior to the launch.
On-Site Sales & Merchandise Coordinator:
Develops the LDRS35 T-Shirt design and related merchandise. With the Executive committed, develops an order list of items to be purchased for re-sale and places the orders, accepts delivery, and organizes the sale of items during the launch. Solicits volunteers to staff the sales table during the launch. Most of the work is prior to the launch.
Certification Coordinator:
Coordinates the on-site certification attempts for both Tripoli and NAR. Works with the Tripoli Prefect to witness Tripoli certifications. Develops a list of NAR certification witnesses for NAR certifications. Administers tests on-site for L2. Coordinates on-site TAPs for any of their needs. Coordinates with motor vendors if there are any certification motor specials.
Host Hotel / Banquet Coordinator:
Coordinates the Host Hotel and other nearby hotel discounts. Works with the Sundowner Ranch (Maryann) to coordinate the Banquet and Tripoli Annual Meeting. Coordinates with the TRA BoD Representative to ensure that they have everything necessary for their meetings. Develops budget, plans menu, obtains caterer (coordinated with Sundowner), and executes the Banquet. Works with the Event Director to host the Banquet Speaker.
Volunteer Coordinator:
Coordinates with the Executive Committee to get volunteers to help staff the various tables, setup, tear-down, and execution of the launch. Creates and orders volunteer “swag” for the volunteers. Maintains the snack and water provisions for the volunteers. Works with the Web Coordinator to develop the on-line signup for volunteers.
Media Coordinator:
Works with credentialing media and handling media requests. Issues Press Releases on behalf of ROC and the LDRS35 Committee. Works on-site with media approvals for “on the range” access.
Agencies Coordinator:
Works with BLM, the FAA, and the CA OSFM to obtain all the required permits and waivers for the event. This position will have substantial support from the current ROC BoD since we have a lot of experience in this area, so it’s a great way to learn and help us out with some paperwork.
LDRS is a great opportunity for ROC to continue to provide our great support to our members. In addition to providing the prestige of a national event and exposure throughout our region, we end up with funds for the club that helps us defray our long-term capital expenses like equipment, trailers, storage containers, etc… ROC is recognized all over the country as a great club to be in and that’s all due to the efforts of our volunteers. Step up to join that cadre of folks that really are on the inside and make things happen. Volunteer today!
You should contact me via email at allen@alumni.duke.edu
Allen

Last Chance: Renew by April 30th for a Printed 2015 Membership Card!

You have until 11.59PM on Thursday to Renew Your Membership (or Join in the first place) and still get a Printed Membership Card. Go to http://rocstock.org/join/ to renew for 2015!

As previously announced, ROC is going to simplify Executive Memberships and starting in 2015, they will run January to December. There will be no pro-ration for partial years, as the fee is only $60 (cheapest date in town) for 16 launch days per year! Executive members will still pay the $5/day fee that gets passed directly to the BLM for any days that they fly.

Accompanying this change is a change in our membership card policy as well. If you join between February 1st and April 30th, your card will be available at the Launch in May. If you join after April 30th, you will be able to pick up a “blank” 2015 membership card and write your name on it (we’ll provide the sharpie) at a launch. “Blank” cards will be pre-printed just like the regular cards except they will be blank where the name goes. Due to liability waiver requirements, you have to pick up your card at the launch site in person.

Allen


Membership Renewals!

This is a reminder to renew your membership to ROC for 2015. Go to http://rocstock.org/join/ to renew for 2015!

As previously announced, ROC is going to simplify Executive Memberships and starting in 2015, they will run January to December. There will be no pro-ration for partial years, as the fee is only $60 (cheapest date in town) for 16 launch days per year! Executive members will still pay the $5/day fee that gets passed directly to the BLM for any days that they fly. If you fly every day that ROC is on the lakebed, you will pay a total of $140 for a year of flying! That’s cheaper than coffee and helps to sustain the club by providing working cash to maintain the equipment. Daily flying fees without a membership go up to $20/day in 2015 so joining represents a discount if you fly more than 7 days.

Accompanying this change is a change in our membership card policy as well. If you join between Nov. 1st, 2014 and January 31st, 2015, your card will be available in early February. If you join between February 1st and April 30th, your card will be available in early May. If you join after April 30th, you will be able to pick up a “blank” 2015 membership card and write your name on it (we’ll provide the sharpie) at a launch. “Blank” cards will be pre-printed just like the regular cards except they will be blank where the name goes. Due to liability waiver requirements, you may have to pick up your card at the launch site in person…more on that in January when the cards are ready.

The new membership cards will feature a ROC design, your name pre-printed (if you join before April 30th), and you will get both a wallet card and a card that can be punched and hung around your neck. Everyone who joins will be eligible to pick up a fancy lanyard to hang their card from registration while supplies last. When we run out of lanyards, you can get a ROC sticker. If we run out of stickers, well, you’re just out of luck!

Allen


ROC’s Drone Policy

ROC's Drone Policy

No…we don’t allow the type of drones pictured here, even though there is a missile in the photo!

We have been asked in the past about drone usage at ROC launches. With hobby drones in the news lately, we thought that we’d let everyone know what our policy is. The first and foremost concern at all ROC launches is SAFETY! Drones are normally flown under RC Aircraft rules and conventions, which means that you can’t fly a drone over the parking area, spectators, or safety zones.

We do allow drones to the South of the parking area, please be careful.

We also allow drones on the range for special purposes like getting a cool video of a launch from above. Drones on the range require prior coordination with a ROC Board Member and are at the discretion of the LCO and RSO at the range head.

Thanks, and let’s all have safe fun!


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