Privacy Policy

Privacy Policy for the Rocketry Organization of California

Your privacy is critically important to us.  We do our best to safeguard it:

  • We only ask for the personal information that we actually need.  For instance:
    • If you sign up to one of our email lists (ROC-Chat or ROC-Announce), we need your email address in order to send you the emails that you signed up for.
    • If you join ROC, we ask for your name, address, email address, and TRA and/or NAR numbers and certification level.  These allow us to communicate with you directly, send you ballots to vote in ROC board elections, and print a membership card for you that shows your current high-power certification level.
  • We don’t share your personal information with anyone, unless doing so is necessary in order to provide you with a service you signed up for, or to comply with legal requirements.  For example:
    • When you sign up to a ROC email list, freelists.org, the third-party email list hosting company that we use to provide that service, needs your email address in order to send you the emails you signed up for.
    • If ROC is ever served with a subpoena, we will, of course, comply by providing the information required under the law.
  • We don’t store personal information on our servers unless required for the on-going operation of one of our services.
  • We will share payment information with our bank and/or credit card processing company, as required in order to process those payments.
  • To facilitate member check-in on-site at our launch events, we may have a printed membership list at our Registration table.  That list will remain in the possession of the ROC board members working at registration, and will only be used for member registration-related purposes.
  • We ask all attendees at our events to fill out and sign a form acknowledging that they are attending at their own risk, and releasing us from liability if they are injured or suffer property damage.  We keep these forms in our files, in case we are ever sued.  However, the information on these forms is not shared with anyone unless required for legal or insurance reasons.
  • Our web site is hosted by WordPress.com, and therefore, the Automattic Inc. privacy policy applies to comments and other information that you share with us via the web site.
  • Our web site makes use of “cookies”.
    • A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns.
    • ROC uses cookies to help us identify and track visitors, their usage of our website, and their website access preferences.
    • Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using ROC’s web site, with the drawback that certain features of our web site may not function properly without the aid of cookies.
  • Our web site tracks a variety of aggregate statistical information from our visitors, to help us better understand how people are finding and using our site, in order for us to make improvements. For instance:
    • We monitor the most popular posts and pages on the ROC web site.
    • We keep track of the search terms that people use to find our web site.
    • We log the “referrer” information provided by our site visitors, in order to understand which sites are linking to our web site, and which links bring us the most visitors.

The bottom line to all of this is simple: We respect your privacy, and do our best to keep your private data private.  We don’t share your private data unless absolutely necessary, and then only to the extent required.

We want to be worthy of your trust, and pledge to conduct ourselves with honesty, forthrightness, and honor.  When it is necessary for you to share private information with us, you can do so secure in the the knowledge that we will safeguard that information, and only use it for legitimate purposes.  We will never sell your information, or share it unnecessarily with anyone else.



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